TEPTeam Official Handbook
Help us grow and refine our handbook!
This handbook will be updated on an ongoing basis. If you believe there is information missing or incorrect information has been included in the handbook please contact GM@ersl.ca
Who is my first point of contact for all ERSL questions?
All questions should be directed to your appropriate Club Representative. If your Club is unable to answer the question themselves they will pass the question on to the League.
I have a complaint, where do I send it?
Questions, complaints, concerns, and other matters must be communicated to the appropriate Club representative. If the matter can not be handled at the Club level, the Club will pass this information on to the League or District as is appropriate.
Website Team Activation/Account creation
How do I activate my team on the website?
Team Officials will be provided with activation instructions by their Club before the start of each season. The instructions will include an activation code which is unique to each season. Only Team Officials who have been through the proper screening process, who possess the necessary certifications, and who are registered and appear on the official team roster are permitted to activate an account on the ERSL website.
How do I get my other Team Officials to appear on the website/game sheet?
The only means to have a Team Official appear on the website/game sheet is to activate an account. All Team Officials who plan to be present at games, who wish to access team information and resources on the website, and act in the capacity of a Team Official at any time with the ERSL must activate an account on the ERSL website.
I forgot my password what do I do?
To retrieve a forgotten password please use the "forgot password?" tool on the log-in screen. If the tool does not work for you please contact your Club representative who can access you account log-in information through their Official account. Please avoid creating additional accounts as they will be deleted.
Player Upload (U13-U18 teams)
All U9-U12 (grassroots) players must be added to the Club section of the website by a Club Official. Player upload for U9-U12 teams is not the responsibility of the individual team.
How do I get my players into the website so I can create a game sheet?
In order to upload your players to the website you must be logged-in as a team official. Select the "Add to Squad" tool on the My Team section of the website to add players to your Team. Only those players who appear on your Official Team Roster can be uploaded to the website. Once you have uploaded your players they need to be approved by ERSL staff in order to appear on your game sheet.
Players will be approved en masse leading up to the start of the season; if you add a player after the season starts please notify the ERSL so that we can make these additional approvals promptly.
All or some of my uploaded players do not appear when I try to create my game sheet?
If you have uploaded a player to the website and they do not appear when creating your game sheet please verify that the information you have input matches their registration details, verify that they are registered to your team roster and make sure you have let the ERSL know that they have been uploaded.
How do I remove a player from the website who is no longer registered with my team?
In order to remove a player you must either delete or deactivate the player. Use the "Delete Player" tool on the My Team section of the website. A player can only be deleted from the system if they have no discipline record or game stats associated with their profile. If they do, they can only be deactivated as a member of your team. In both cases the player is no longer taking up a roster spot. A player should only be deleted or deactivated if they have been officially removed from your Team Roster.
Game Sheet Creation
How do I create a game sheet for an upcoming game?
When logged-in as a Team Official, select "Game Sheets" in the left sidebar. Select the game you would like to create game sheets for from the drop-down menu and continue.
If you are creating a game sheet for U9-U12 game you will see a list of all the players in the age group of your team registered with your Club. If you are creating a U13-U18 game sheet you will see the list of the players you have uploaded to your squad on the website. If there are no players listed, please refer to the handbook section on adding players to the website.
Check the box beside a player's name to select the players you wish to add to your game sheet. Check the box beside the Team Officials who will be present at the game to add them to the game sheet as well (only 4 team staff are permitted). Once you have selected all your players and team officials for the game click "Next".
Click on the "create game sheet" link on the following page to access the game sheet. Be sure to print the correct number of copies as outlined above.
What do I do if I am having technical issues creating my game sheet?
Begin by contacting your Club so that they can troubleshoot the issue. If they are unable to resolve the issue please contact the ERSL directly to rectify the problem. If technical issues persist or you are unable to reach someone at the ERSL you MUST leave a voicemail ro send an email outlining that you have been unable to create a game sheet due to technical issues with the website. Be sure to provide your team name and the game number. If technical issues are not communicated to the ERSL prior to your game kick-off you may face a fine related to not providing a game sheet from the system.
What can I do if I forgot to print a game sheet for my game?
If you forgot to print a game sheet for a game you must provide an alternate form of game sheet to the match official. This alternate form of game sheet must include all player names and OSA numbers, as well as all Team Official names and OS numbers, the game date, the game number, and the kick-off time. The game sheet must be signed by all Team Officials, the referee and an opposition Team Official, much like a regular game sheet.
Easy options would include use of an exhibition game sheet, a copy of the team's OS roster, or an old game sheet with modified game information.
If some form of game sheet is not provided the game cannot be played.
Why aren't all of my Team's Officials appearing as options to be selected to add to the game sheet?
Only those Team Officials who have activated an account on the ERSL website will be available to select for your game sheet. All Team Officials who will be present at games must activate an account so that they may be added to the game sheet.
What do I do when there are no OS numbers showing for some of my Team Officials?
Any Team Official missing their OS number on the game sheet must immediately edit their account on the ERSL website to add in their OS number. This is a mandatory part of the account activation process and Clubs may be fined if OS numbers are not input.
How do I add an underage player for a U9-U12 game to my game sheet?
Select the age group of the player from the drop-down menu and check off their name as you would a player within your own age group. Switch between age groups using the drop-down menu to select all of your desired players before click "Next" to create the game sheet.
If an underage player does not appear in the drop-down menu please contact your Club to determine if they can be approved to appear in the system.
How many game sheets do I need to create for each game and why?
For a grassroots game (U9-U12) each team must provide 1 copy of their game sheet to the match official. The match official will retain this copy at the conclusion of the game. Teams may provide more than 1 copy for completion by the official if they choose and wish to keep copies for their own records but teams are only required to provide 1.
For U13-U18 games each team must provide 3 copies of their game sheet to the match official. At the conclusion of the game the match official will retain 1 copy of each team's game sheet and will provide a copy of each team's game sheet to each team. It is important that you ensure all copies have been completed correctly and entirely and all copies have been signed to certify this.
What do I do if there are players or team officials who are listed on my game sheet but who won't be at the game?
Any player or Team Official listed on the game sheet is considered to have participated in the game. If a player or Team Official is not present you must cross through their name and OS number on the game sheet. If you are unsure if a player or Team Official will present themselves before half time, wait until the halftime break to cross them off the sheet.
What do I need to do with the game sheet at the field?
For U13-U18 games the game sheet is used as a integral part of the player identification (card check) process.
For U9-U12 games, although the game sheet will not be used as part of a player identification process at the field it is imperative that it is filled out completely and accurately as well.
A Team Official must initial under their list of players on the game sheet certifying that all listed players are eligible to play. All Team Officials must sign the game sheet next to their name. At the conclusion of the game a Team Official must verify that all information on the game sheet is correct and sign-off on all copies of your team's game sheets in the bottom right corner along with the Match Officials.
What do the "G", "Y" and "R" columns indicate on the game sheets?
The "G" column is used to indicate goals scored. When verifying your game sheet and signing off on it at the conclusion of the game it is important to verify that the goals have been noted for the correct players on the game sheet. Also be sure to verify that the score is correctly recorded at the top of the game sheet beside each team name.
The "Y" column is used to indicate any cautions (yellow cards) that were shown by the match official during the game. If a player received two cautions resulting in a dismissal (red card) the cautions should not be noted - only the dismissal should be noted in the "R" column.
The "R" column is used to indicate any dismissals (red cards) That were shown by the match official during the game. There should be a letter code in the "R" column beside the player name to indicate the reason for the dismissal. If the Team Official has not indicated a letter in this column please ask him/her to do so based on the legend at the bottom of the game sheet.
What do I do with my game sheets after the game?
Referees are required to submit the game sheets for each game to the League. Team Officials are not required to do so but it is important to keep copies for your own records in case questions or concerns arise regarding a game.
Play Up Permit Requests (U13-U18 games)
Play-up permits are used only for U13-U18 games. If you wish to use an underage player in a U9-U12 game there is a separate process outlined in the next section.
What is a play-up permit?
A play-up permit is used for a guest player to participate in a game with your team. This player must be registered with your Club. Restrictions on who can be played using a play-up permit are outlined in the Rules and Regulations.
How do I request a play-up permit?
Play-up permits must be requested through the ERSL Management System (Website). Once you have logged-in select "Play-up Permits" in the left sidebar. Select the game from the drop-down menu that you would like to request the permit for and proceed. Select the team or Club roster (U12) or House League from which the player is being requested. Review the game and player information to ensure it is correct and then complete submission of the play-up permit request. Your Club will be sent a notification that the request has been made for their review/approval.
How do I know who is eligible to use a play-up permit?
Eligible players are typically from a younger age group or lower level of play. Please refer to the Rules and Regulations for your competition for a full list of eligibility. If you are unsure if a player is eligible you should consult your Club representative to help with interpretation of the rules.
Play-up permit rules are different for each competition so be sure to check the Cup or Shield rules if that is the competition you are requesting a permit for.
Can I request a play-up permit for a U12 player?
Only those U12 players who have been pre-approved by your Club to be requested as a play-up will be available in the system. When selecting the team from the drop-down menu select the U12 division to view the list of eligible players. Please contact your Club reprsentative if there is a U12 player that you would like to request a play-up permit for who is not on the list.
Can I request a play-up permit for a player from my Club who does not play in the ERSL?
Play-up permit requests can also be made for teams playing in the SOSA District League or within your own Club's houseleague. These players must be added to the "Houseleague" list on the website by your Club representative in order to be available to you to make the permit request. Please contact your Club representative to have these players added to the system.
Why was my requested play-up permit declined?
Play-up permit requests are approved or declined by Club representatives and not the League. If a play-up permit has been declined, please contact your Club to find out why. Some reasons may include, ineligibility based on League rules, non-approval from the player's coach, or internal Club restrictions on play-up approvals.
Who do I contact if my requested play-up permit has not be approved yet?
If you are still waiting on a permit to be approved for an upcoming game please contact your Club directly. Only Club Representatives can approve play-up permit requests.
How do I make sure that an approved play-up permit appears on my game sheet?
If a play-up permit has been requested and approved by your Club it will automatically appear on the game sheet. No additional documentation to indicate the play-up approval is required. If a play-up permit is not appearing on your game sheet please verify the play-up permit section on your My Team page to see the status of the permit approval.
If you printed your game sheet before the permit was approved please print a new version with the permit appearing.
What do I need to have with me for a player who is playing in a game on my team as a play-up?
Any player playing on a play-up permit must have their player ID card and their own team roster, or player identification book for verification during card check.
How do I get rid of a play-up permit appearing on my game sheet that I no longer need?
If you no longer need a play-up permit that has been approved you must delete it on the play-up permit section of your My Team page.
Temporary Eligibility Permits (TEPs) and Trial Permits
What is a Temporary Eligibility Permit (TEP)?
A TEP allows a player registered with one Club to play with an eligible team in another Club. A player using a TEP can only play-up 3 times per season and cannot be used after July 31st.
What is a Trial Permit?
A Trial Permit entitles a non-registered player to play two (2) games for a registered team during a fifteen day period. A player may only be issued one trial permit to play for any one Club and can obtain up to two trial permits per season. The trial periods for each cannot overlap and Trial Permits cannot be used after July 31st.
How do I get a player using a Trial Permit or TEP to appear on the game sheet?
Players participating in a game using an approved Trial Permit or TEP must be handwritten on the game sheet. A copy of the approved Permit must be provided along with the game sheet to the opposing team during ID check, and are to be retained by the match official for submission to the League along with the game sheets.
Grassroots Underage Players (U8-U12)
How can I use an underage player in a grassroots game?
Underage players in the U9-U12 grassroots category must be approved by the Club in order to be available in the system to select. If a player has been approved they will be available in the drop-down menu on the player selection page when creating your game sheet. For the process on how to do this please refer to the Game Sheet Creation section of the handbook.
Please contact your Club Representative for further information on underage player approval and availability.
Other "My Team" Tools
What does the "Player Privacy" tool allow me to do?
You can use the "Player Privacy" tool on the website to set whether or not a player's name will be visible to others in the statistics section of the website.
Do I need to input my players' jersey numbers using the "shirt numbers" tool?
It is not mandatory that player jersey numbers be input to the website, however it is mandatory that a jersey number be written on the game sheet. Player jersey numbers are one of the exceptions to handwriting information on the game sheet. Using the "shirt numbers" tool does save time if you don't want to handwrite jersey numbers for every game!
Team Bench / Technical Area
Who can be on the Team Bench (technical area) during a game?
Only those individuals listed on the game sheet are permitted to be on the team bench. All individuals on the game sheet must be eligible players or game officials.
Can a Team Official sit on the spectators' side of the field?
A Team Official listed on the game sheet must remain on the team bench for the duration of the game and cannot sit on the spectators' side of the field. If you are carrying out the card/book check you must be a Team Official listed on the game sheet. If you are listed on the game sheet you must be on the bench.
ID Card/Book Checks
In what games do Card checks need to happen?
For all Regional and District Competitive games (U13-U18) card inspections are not optional and MUST be carried out before kick-off of every game. This is true for all ERSL League, Cup and Shield games. Card checks are not carried out for U9-U12 games. Card checks can be requested by either team in District Recreational games; if requested they must be carried out.
Who can carry out the card/book check?
The card check can only be carried out by a registered team official who is listed on the game sheet.
What is the proper way to complete a card check? (EODSA Teams)
** For the 2019 season please note that the SEOS # on the OSA Roster may not match the OSA # on the player card and/or the game sheet. Due to the introduction of the new OSCAR system, players all have a new SEOS # but some players still have cards with their old OS # on it. These cards are still valid. The number on the game sheet should either match the number on the physical card (this is most likely as it allows the team to use the mobile app) OR the number on the roster.
If you have a question or concern regarding a player's eligibility please have it noted on the game sheet.
1. Compare information on game sheet to information on OSA Roster
2. Compare player ID card information to OSA Roster information
3. Compare ID card photo to player
4. If there are discrepancies between any have it noted on the bottom of the game sheet
5. If you believe the player to be ineligible please notify the player and their team official
What is the proper way to carry out a Player Book check? (non-EODSA teams)
1. Compare information on game sheet to information in Player Book
2. Verify for stamp and sticker for registration for the season
3. Compare book photo to player
4. If there are discrepancies between any have it noted on the bottom of the game sheet
5. If you believe the player to be ineligible please notify the player and their team official
*Note any questions of eligibility on the game sheet. If a player is not eligible to play they cannot be on the bench.
Where there is a question of player eligibility, the player concerned must sign and write his / her date of birth on the game sheet. If the validity of a player’s OSA Registrant Book or OSA ID Card or OSA Team Roster Report is questioned, the Referee will retain said OSA Registrant Book or OSA ID Card or OSA Team Roster Report and submit it to the League
Do Team Officials need to have ID Cards or Books?
Ontario Soccer Policy requires that all Team Official have a valid ID Card or Book. There is no ERSL rule requiring that Team Official ID Cards or Books be verified during the card check procedure. However, if an ID Card or Book is requested by the opposing team or Match Official it must be presented.
What does it mean when a player or team official is listed as "suspended" on the bottom of the game sheet?
If a player or team official is listed under the "suspended" section at the bottom of the game sheet they are not eligible to participate in the game and cannot be on the team bench. A suspended player is permitted to be present a the game but must remain on the spectators' side of the field is he/she is.
Any suspended Team Official may not be present at or in the vicinity of the field for any League game throughout the period of his/her suspension.
What is the game report used for?
A Team Official from each team must complete a game report following each game. For U9-U12 games you will be asked to report on the status of the game only, and then provide game feedback. For U13-U18 games The report will include status of the game, the score, goal scorers, shut-outs, red and yellow cards and the opportunity to provide feedback regarding your team, the opposition, and the match official.
Please ensure you are referring to your game sheet when completing your game report. This will help ensure that there are no errors in reporting.
The Game Feedback questions portion of the report is collected and reviewed by the League. Any patterns of issues with match officials, or teams are noted and followed-up on. If there is a specific incident that you believe should be reported regarding the opposition or the match official please provide a report to your Club representative who can then make the determination if it should be brought to the attention of the League.
The score that I am being asked to approve in my game report is incorrect, why is this, and what can I do to fix it?
The team who completes their game report first will be asked to input the score of the game. The second team to complete the report will simply be asked to confirm that the score is correct. If you disagree with the score as reported by the opposition please select the option in the game report to disagree. The League will be sent a notification that you disagree with the score. League staff will review the score as reported by the Match Official on the game sheet.
You will be provided with a response to indicate whether or not the score as reported by the opposition matched the score reported by the Match official. If it is correct you will be asked to proceed with your report by agreeing with the score. Should the score as reported by the opposition be incorrect the report will be cleared so that you may proceed with the correct score.
I received an email notice that I have an outstanding game report, what does this mean?
Game reports must be completed within 24 hours of completion of your game. If you fail to do so the system will send you a reminder each day until your report is completed. It is important that reports be completed promptly to ensure that the standings and statistics are up to date.
Failure of a Regional or District Competitive team to complete their game report within 7 days of the game (unless there is an outstanding issue raised with the League) will result in a fine of $50.00 as outlined in the ERSL Schedule of Fees and Fines.
East Region Cup and Shield
How do I register to play in the ER Cup or Shield competition?
Teams participating in the ERSL are automatically entered into the ER Cup or Shield competition depending on their level of play. If you do not wish to participate you must declare non-participation by the deadline outlined in the ER Cup or Shield Rules.
Regional teams are automatically entered into the ER Cup and District Competitive teams are automatically entered into the ER Shield. District Competitive 1 teams are permitted to enter the Cup instead of the Shield but must declare this change before the deadline outlined in the ER Cup and Shield rules.
District Competitive 1 teams from the SOSA District can enter the ER Cup competition only. Participation for SOSA District teams requires a $50.00 team entry fee. Entry must be made by the deadline outlined in the ER Cup Rules and Regulations for participation declarations.
Why might I not want my team to participate in the ER Cup or ER Shield competition if it is included in my registration fee?
For some teams participating in the ER Cup or Shield may be a scheduling burden as teams must organize the dates time and locations of most of their ER Cup or Shield games. Teams who already have a large regular season schedule, will have many players away on vacation, or who are unable to commit to the dates of the Semi-Finals or Finals as outlined in the schedule are good reasons to not participate in the competitions. If you decide to participate and end up having to forfeit a game it can result in fines as outlined in the Schedule of Fees and Fines.
I don't want for my team to play in the Cup or Shield, what do I do?
If you do not want your team to participate in the ER Cup or Shield (for which they are automatically entered) you must notify your Club who will notify the League by the declaration deadline.
I am a District Competitive 1 (C1) team, what are the benefits to selecting to play in the ER Cup instead of the ER Shield?
Participation in the ER Cup provides District Competitive teams with the opportunity to play against Regional level teams. For teams who have been dominating or performing well during the regular season in their District Competitive 1 division this can provide a challenge.
I am a District Competitive 1 team and want to play in the Cup instead of the Shield, what do I need to do?
You must notify your Club before the declaration deadline that you want to play in the ER Cup instead of the ER Shield. Deadlines are outlined in the ER Cup and Shield Rules and Regulations.
I am a District Competitive Team but I play in the SOSA District, can I participate in the ER Cup or Shield?
Yes! Teams from the SOSA District League can participate in the ER Cup only but not the Shield. Participation is limited to Tier 1 teams. If you want to participate you must notify your Club and provide the $50.00 team entry fee for the competition. Please be aware that the home and away draw for games is random and will likely require travel outside of your District.
I am registered to play in the ER Cup or Shield, when will my schedule be published?
Draws, brackets, and schedules for the first round, will be published no later than the 4th Friday in May.
Are there different rules from League games for the Cup and Shield?
Yes, especially as they relate to player eligibility for play-ups. Please ensure that you refer to the ER Cup or ER Shield Rules and Regulations. The majority of rules remain the same from League play.
How do I schedule my Cup and Shield game that don't have a set date?
Please refer to the ER Cup and Shield Dates on the Cup and Shield section of the website to verify when games must be played. Full scheduling rules are found in the ER Cup and Shield Scheduling Policy.
If a round of 32 is required the drawn home team must provide optional dates to the away team to schedule the game to be played before June 13th.
In the round of 16 the game will be played during "Blackout Week". This week is blacked out from regular season games for all U13-U18 teams and is used to play round of 16 games of the Cup and Shield. Games will be placed on the regular game night and home field of the home team (please note that this might be different from your regular game night depending on your opponent). Should both teams agree then the game can be rescheduled by up to 7 days in either direction of this date.
Round of 8 games must be played between the dates as outline in the ER Cup and Shield Dates section. If the round of 8 is your first round you can arrange to play your game anytime before the final round of 8 date. Teams must work together to determine a date to play the game.
Semi and Final dates are set and location and times will be determined by the ERSL.
There is no home field set for my Cup or Shield game what do I do?
If the game has a date but no field and you are the home team please contact your Club to provide a field for the game. If you are the away team please nudge the home team to get this taken care of.
Why is my round of 16 Cup or Shield game not on my regular game night?
The round of 16 games are placed on the regular game night of the home team. In some cases this may be a team in a different age group or level of play during the regular season. If the game night does not work for your team, contact your opponent; if they agree the game can be played up to 7 days in either direction of the original date. Home team must arrange with their Club to provide a field.
The scheduled date of my Cup or Shield game does not work for me team, what can I do?
The only game dates that are preset for you are the round of 16, the semi finals, and the finals. For the round of 16 if teams are in agreement the game can be moved up to 7 days in either direction of the original date. Semi final and final game dates can only be changed if one of the teams is also participating in Ontario Cup on the same weekend.
I have a player in mind that I would like to use as a play-up in a Cup or Shield game, how can I check to make sure they have not already played in either competition this season?
Begin by checking with that player's coach. If the player has played in either a Cup or a Shield game already they cannot participate with your team - even if the team they played with is now eliminated. If the coach is unsure please contact your Club representative.
*Players can participate in only 1 of the 2 competitions and with only 1 team.
When will the schedule for the season be ready?
The initial schedule for the season will be made available within the first 10 days of the month of May. Regional schedules are generally released earlier than other division schedules.
Why doesn't the ERSL reschedule our games for us?
Games are not rescheduled to a new date automatically by the League as we do not know field or team availability. For this reason games are moved to December 31st and the involved teams must agree on a new date.
Can I request to reschedule any game on my schedule?
Not every game is eligible to be requested to be rescheduled. Please refer to the Game Reschedule Policy for all available reasons to request reschedules, important dates and deadlines, and the processes to do so.
What is Draft Schedule Week?
Following the release of the initial league schedule for District Competitive, Development, and Recreational teams there is a 7 day "draft schedule" period when certain reschedule requests can be made based on the initial schedule. Please refer to the District Game Reschedule Policy for a list of games which can be requested to be rescheduled during the draft week period.
When Draft Schedule Week is concluded and all requested reschedules have been approved you will be notified. Draft Schedule Week does not apply to Regional level teams.
What is a Team Choice reschedule request and how do I use it?
Team Choice reschedule requests are only available to District Competitive, Grassroots, and Recreational teams. They are not available to Regional teams. Your Team Choice reschedule request is a the only reschedule request that is not made by e-mail. The Team Choice request is made through the website using the Reschedule option on your My Team Page. This request is essentially a freebie that can be used on any game of the season not already covered by the Game Reschedule Policy.
We suggest that you wait until Draft Schedule Week is over before you use your Team Choice Reschedule Request as the game you are looking at rescheduling using this tool may end up being rescheduled for another reason during Draft week - and it would be a shame to use your freebie if you don't need to! Once your Team Choice Reschedule Request has been used in the system it is gone and cannot be reinstated. The Team Choice Reschedule Request must be used a minimum of 6 days prior to the scheduled game day.
I made a Team Choice reschedule request through the website, how do I know if it was approved?
Team Choice Reschedule Requests are automatically approved. The opposing team will receive a notification email that the request has been made and you should immediately engage them to being the reschedule process.
I received a website-generated email that says my opponent requested to reschedule a game, what does this mean?
When you receive an email indicating that your opponent has requested to reschedule a game it is an indication that they have used their Team Choice Reschedule Request. The request is automatically approved by the League and you should immediately engage with your opposition to begin the reschedule process.
I have a game scheduled on December 31st, what does this mean?
Games that are listed on December 31st must be rescheduled. Please refer to the Game Reschedule Policy for the Process for Setting the Rescheduled Game Date/Time. When a game has been approved to be rescheduled for any reason it will be moved to December 31st, except in the case of a Team Choice Reschedule Request where the game remains in the system although hidden.
I am the home team for a game that needs to be rescheduled, what do I do?
As the home team you must contact your Club to determine what fields are available to be used for the game, and on what dates, and times. You must provide 3 options to your opposition to choose from that do not conflict with already-scheduled games, including at least two separate weekends. The Away team may insist that an offered date not fall within 2 calendar days of an already-scheduled game and may also insist that the offered dates span a period of 10 days or more.
I am the away team for a game that needs to be rescheduled, what do I do?
New game details for all rescheduled games must be finalized within 14 days of the approval of the request to reschedule. As the away team you should be contacted by the home team with an offer of 3 dates to play the game on. You must select one of the offered dates to play your game on and then follow the process for notifying the League as outlined in the Game Reschedule Policy.
If you have not heard from the Home team within 72 hours of the approval of the request to reschedule a game you should reach out to them.Both teams are equally responsible for the rescheduling of games.
I was not the team who requested the reschedule, why do I have to initiate the reschedule process?
While it is not your responsibility as the Away team to initiate the conversation for rescheduling a game (this should come in the form of offered dates from the Home team) all teams are bound to the 14 day timeframe to provide game details to the League; teams are equally responsible for rescheduling the game within this period. If you have not heard from the Home team with date offerings to play the game then please reach out to them.
A team official has emailed me to ask for a game to be rescheduled but it is not listed on December 31st, what do I do?
Teams are not permitted to reschedule games without approval of the ERSL. If a game has not been moved to December 31st, or you have not received a system-generated email notification that the game has been requested as part of the Team Choice request process outlined above then the game is not to be rescheduled.
What is the latest date we can reschedule a game to be played?
All games must be played before the end of season date which is the Sunday following labour day weekend each year.
For all U18 teams rescheduled games must all be played before August 21st.
If the request for reschedule is for either of a team’s last two (2) regularly scheduled games, the rescheduled game must be played before the originally scheduled game date.
Canceled and Abandoned Games
Our game never started, what happens next?
Complete your game report to indicate that the game never started and the reason why. The league will add a replacement game to your schedule if necessary. Any newly added replacement game must be scheduled by the teams as a regular game reschedule would be. If a replacement game is not needed the game will be recorded as a default in accordance with the rules.
Our game was called short due to weather before the full time was played, what happens next?
If more than 3/4 of the full game time was played then the game is considered complete. If less than 3/4 of the full game time was played then the game is considered incomplete. Complete your game report accordingly when indicating if the game was completed or only started and not finished.
Our Match Official did not show but we played our game with an agreed to alternative, what do we do?
If there was agreement before kick-off by both teams that the game would stand as a completed game using an alternative match official please complete your game report to indicate the game was completed. A Team Official from the home team must contact firstname.lastname@example.org to notify the league that the assigned match official did not show up and who the alternative match official was.
The ERSL conducts all disciplinary matters in accordance with OSA Discipline Policy Section 12
I got a red card (dismissal), now what?
If you receive a red card, you will likely be subject to the DBR System (discipline by review) and not DBH (discipline by hearing). However, anybody who has received a red card may request a hearing within 72 hours of completion of the game within which the dismissal occurred. These requests must come in writing to the ERSL along with the request for hearing fee of $50.00. Please see below for what should be considered before you decide to request a hearing, and the steps to make a hearing request.
I got a yellow card (caution), now what?
Receipt of a caution does not require any action. A record of accumulated cautions will be maintained in the League Management system. Only once the third caution is received will there be any disciplinary action taken - this will come in the form of a suspension. Please see below for why suspensions may result from receiving a caution.
A Team Official was ejected from my game, now what?
An ejected Team Official will face disciplinary action. In most cases charges related to ejection require a hearing. In all cases, whether a hearing is required or not, your Club will be notified of the misconduct charges as determined by the Discipline Committee.
Along with this notice of charges will be an indication as to whether or not a hearing must be held, or if a hearing may be requested. Should no hearing be required for the particular charges then the accused will have 3 days to request a hearing should they wish.
Should a hearing not be requested within the deadlines then the penalty for the outlined charges will be applied automatically.
Should I appeal my red card?
Take the Following Steps:
1. Determine "why" you were dismissed.
The referee should have listed a reason using a red card code in the R column on the game sheet. If this code is missing, or if you would like to confirm the reason for the dismissal then contact the ERSL. They will inform you of the reason provided by the referee for the dismissal as well as a copy of the dismissal report.
They will also inform you if the Dismissal has been passed on to the District Association. Note that Dismissals will be passed on to the District Association if the dismissal was for Game Official assault or involves issues related to registration. If it has been sent to the District, you should contact your District Association directly.
2. Determine if you Agree or Disagree with the Dismissal
Once you have verified the reason for dismissal you may disagree with the charge and/or referee’s report and should at that time request a hearing.
If you discover that you agree with the dismissal and the referee report then you should not request a hearing and will accept the mandatory penalty as outlined in the OSA Discipline Policy. At this time there is nothing you need to do except wait to find out your penalty; if there is a suspension you will be notified through your Club which games you are suspended for.
How do I request a hearing to appeal a red card?
Any request for a hearing shall be submitted to the ERSL in writing within 3 days of completion of the game along with a Hearing Fee of fifty dollars ($50) in the form of cash, cheque, or money order payable to the ERSL. The hearing fee shall be reimbursed only if the Discipline Panel finds the accused person not guilty on all charges. An accused person who has requested a hearing and fails to appear for the hearing shall forfeit the Hearing Fee.
Do I sit out from my next game because I received a red card?
Do not sit out of any games unless you have received official notice of your suspension. Suspensions are assigned to the players next games in the system once they have been approved by the Discipline Committee or Discipline Hearing Panel. Until such time that an official notice of suspension is issued, a player should continue to play, and should sit out of only those games listed on the official notice.
How will I know if I have been suspended?
A Notice of suspension will be issued through the League Management System to Team Officials and Club Officials when an individual has been suspended.
Why was I suspended for receiving a caution?
A player will be suspended for receiving a caution only if they have accumulated 3 or more cautions within a competition/season.
When a Player is dismissed for "Receiving a second caution in the same game", the two cautions in that
game shall not be included in the accumulation of cautions with that competition/league.
I received a yellow card in a Cup or Shield game, does this count towards my accumulation of cautions for the season?
The ER Cup and ER Shield are separate competitions from League play. For this reason, any cards received in the Cup or Shield do not count towards any regular season card accumulation.
However, should a suspension come about as a result of an incident or accumulation of cards in the Cup or Shield competition, and the full length of the suspension cannot be served within the competition due to the team's participation in that competition coming to an end (either through elimination of completion of the competition) any remaining games required to be served will be applied to the next regular season game(s).
Why did I received a Notice of Disciplinary Hearing if I didn't request to have a hearing?
Hearings are required for some disciplinary infractions, in particular when the potential penalty for the misconduct is a range. For example 4-6 games. A Discipline Panel hears the case and decides whether the accused is guilty or not guilty of the misconduct charge. If the Panel finds the party guilty of misconduct they select a penalty within the range outlined in the OSA policy.
I received a Notice of Disciplinary Hearing but I cannot make it to the hearing on the schedule date, what can I do?
Any party required to attend a hearing may request one (1) postponement of that hearing
The party must submit a Request for Postponement, in writing, to the ERSL and must state the reason for requesting the postponement. The Request for Postponement must be received no later than four (4) days prior to the date of that hearing and must be accompanied by the correct Request for Postponement Fee of $50.00.
The ERSL shall have full discretion to refund the Request for Postponement Fee if sufficient reason warrants such action.
I don't want to attend my discipline hearing, what can I do?
The accused individual or organization or their representative must attend a hearing. Anyone representing an accused must provide a signed proxy from the accused before being allowed to participate at the hearing.
ERSL Proxy Form
Should an accused individual, organization, or their representative fail to attend a hearing the Club will be fined in accordance with the ERSL Schedule of Fees and Fines. As well, an individual failing to attend a hearing when required will be immediately suspended from all soccer related activity until such time that the individual requests and attends a new hearing. If an individual or organization fails to request and attend a new hearing within 30 days of the missed hearing additional fines may be levied against the Club as outlined in the Schedule of Fees and fines; additional disciplinary action may also be taken if so required by the Ontario Soccer Discipline Policy.
Any accused may also plead guilty and forego a hearing. By pleading guilty to the misconduct charge(s) the maximum penalty permitted under the policy will be imposed. For example if the potential penalty for a charge is 4-6 games, the imposed penalty following a plea of guilty will be 6 games.
I want the match official to be present at my hearing, what can I do?
Should you feel that the attendance of the match official is important for your hearing you can ask the League to have them attend - Match Officials are not required to attend unless the charges require it, so while you can make the request, unless the League deems their attendance necessary they may not be required to attend. The League Discipline Committee will make this determination.
Can I provide a written statement for a hearing?
Written testimony or statements will not be considered by the Discipline Hearing Panel. Only in-person testimony can be considered.
Who can I bring with me to a hearing?
Any party required to attend a hearing may bring any of the following individuals with them to their hearing:
Adviser - a person of 18 years of age or older who provides advise to any party required to attend a Discipline Hearing or to the Discipline Hearing Panel. An accused less than eighteen years of age must be accompanied by an adult, who shall act as an adviser, failing which the hearing will not proceed and the accused shall be suspended until the hearing is held.
Observer - is permitted to attend a Discipline Hearing in order to ensure that a specific party receives a fair and constitutional hearing. Each party required to attend a hearing is entitled to have a maximum of 2 observers.
Club Representative - Each Club is entitled to send a representative to a Discipline Hearing at which one of its players, coaches or administrators has been charged with a Misconduct Type. A Club Representative may serve as an adviser.
OSRA Representative or Representative of Local Referee Association - the OSRA or a Local Referee Association is entitled to send a representative to a Discipline Hearing at which one of its game officials is required to attend as the accused, the person who reported the misconduct or as a witness to a misconduct.
Witness - Each party required to attend a Discipline Hearing is entitled to bring witnesses. Witnesses must appear in person. Written reports by witnesses are not acceptable. There is no limit to the number of witnesses but they must be able to add new testimony and the panel has the right to limit the number if the testimony is repetitious.
© East Region Soccer League 2018